We are seeking a dynamic and organized Office Assistant to join our team! You will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energy, attention to detail, and excellent communication skills will help create a welcoming environment for clients, visitors, and team members alike. This is an exciting opportunity to develop your administrative skills while supporting a vibrant workplace culture. If you thrive in fast-paced settings and enjoy multitasking, this is the perfect role for you! (Bonus! We are a super fun office with good snacks).
Position Overview:
- Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development.
Responsibilities:
- Be the friendly first point of contact for customers (phones, emails, follow-ups)
- Operate multi-line phone systems to handle incoming calls efficiently and courteously
- Assist with calendar management, scheduling appointments, meetings, and reminders for staff or executives
- Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records
- Create sales packages, send and schedule estimates for Sales Associates
- Ensure all customer mailing lists are up to date.
- Maintain inventory and update all point of sale material.
- Perform clerical duties including photocopying, scanning, mailing, and organizing files or records
- Participate in regional or national on-going training conferences/meetings.
- Social Media Posting (not all content creation)
Qualifications/Certifications:
- Previous office experience or administrative support roles demonstrating strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva and Social Media
- Experience with data entry, filing systems, proofreading, and general clerical tasks
- Bilingual abilities are highly valued to assist diverse clients and team members effectively
- Knowledge of office management procedures including calendar management and time management techniques
- Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail
- Experience with social media and digital marketing helpful
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
Join us as an Office Assistant where your proactive attitude will help foster an organized, welcoming environment. We’re committed to supporting your growth through meaningful work experiences that enhance your skills in office management, customer support, and administrative excellence. This paid opportunity is ideal for motivated individuals eager to contribute their talents in a vibrant professional setting!
Why You’ll Like Working Here
- Supportive, team-focused environment
- Variety in your day — no two days are the same
- Advancement Oppertunity- grow with a well-established local business
- You can pick Hours of 8AM to 4PM or 9AM to 5PM
- We value doing what we promise, taking pride in our work, continuous improvement and foster an environment of respect
Opportunity is Knocking
Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters® brand culture. This makes each independently owned and operated CertaPro Painters® franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters® franchise, as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.
